Annex H: Terms of Service POC Meet

1. Brief Definition

Meet is an open source video conferencing tool that allows users easily to set up and join video or audio conferences. It also enables users to invite others to video conferences.

2. List of Parties

2.1. Processor(s):

Name: Open-Xchange

Address: Hohenzollernring 72, 50672 Köln

2.2. Sub-Processor(s):


Address: Hinterm Hauptbahnhof 5, 76137 Karlsruhe

3. Description of the Processing

Categories of data subjects whose personal data is processed.

Users of integrated video conferencing in the OX App Suite. OX App Suite is the product of Open-Xchange.

Purpose(s) for which the personal data is processed on behalf of the processor.

Provision and operation of an online video conference for Open-Xchange with invitation function for participants.

Categories of personal data processed

-Content Data:  Video Chat Stream

-Contact Data:  Video Chat User Name

-Traffic Data:     IP Addresses

-Meeting Link ID

Nature of the processing

Transmit and Store

Duration of the processing

Content and Contact Data for the duration of the meeting. Traffic Data is deleted after 7 days. 

Meeting Link IDs are given a validity date by the processor and are deleted after expiry of validity period by the sub-processor.

For processing by (sub-) processors, also specify subject matter, nature and duration of the processing

Equinix provides the underlying data center for the providing of the Video Chat platform.

4. Data Storage Center

Data center is located at Gutleutstraße 310, 60327 Frankfurt am Main and the following certificates/standards are available at this location:

SOC 1 Type II, SOC 2 Type II, ISO 27001, PCI DSS, ISO 45001, ISO 9001:2015, ISO 22301,ISO 14001 and ISO 50001.